Immanuel School > PTO

Immanuel Lutheran School

Parent/Teacher Organization Guidelines

PTO Meetings

Meetings are to begin at 7:00 P.M. and end by 9:00 P.M.

A freewill offering will be taken at all PTO meetings.

PTO Meetings shall observe the following order of business (the individual time limits suggested are guidelines, but the total meeting time shall not be extended except by resolution):

  1. Opening Devotion (10-15 minutes)
  2. Presentation of Program (45-50 minutes)
  3. Business Meeting (60 minutes)
    1. Secretary’s Report
    2. Treasurer’s Report
    3. Principal’s Report
    4. Sunday School Report
    5. Committee Reports
    6. Unfinished Business
    7. New Business
    8. Close of Meeting
  4. Refreshments and Offering

PTO Vice Chairman Duties, Supplemental Suggestions

In establishing serving committees (cf. the duties of the Vice Chairman, item 2, as listed in the PTO Charter), the Vice Chairman will be mindful of the following considerations:

  1. Serving committees for the year should be established between the first and second PTO meetings of the year.
  2. Each serving committee will consist of a chairman and a number of additional committee members proportional to the anticipated attendance at the event.
  3. For school events, the serving committee members will normally be the PTO member parents of students involved in those events.
  4. Parents of high school juniors should not be appointed to the Awards Night committee because of potential conflicts with their work on the Banquet.
  5. Those designated as committee chairmen should first be contacted, and agree to the appointment, before finalizing the serving committee lists.
  6. A copy of the serving committee lists should be given to each committee chairman, with additional copies posted on bulletin boards in the school and in the church kitchen.

Note: Since the vice chairman is responsible for establishing serving committees, those appointed to a serving committee who find that they are unable to serve should contact the vice chairman. Substitutions can be made, but they should be coordinated through the office of the vice chairman.

PTO Committees

PTO Planning Committee

Membership: The Planning Committee is made up of the PTO officers, the faculty members of Immanuel Lutheran School, the Immanuel Evangelical Lutheran Church Sunday school superintendent, and the pastors of Immanuel Evangelical Lutheran Church.

Duties: The Planning Committee meets in August prior to the beginning of the school year to create a list of events at which the PTO is responsible for serving; and to set the number of meetings, the meeting dates, and the programs for the year.

Serving Committees

The PTO officers are responsible for providing refreshments for the first PTO meeting of each new school year.

PTO will furnish the beverage for regular PTO meetings and other special events where PTO serves. The expense for this shall be paid from the PTO treasury.

Serving Committee chairmen will be responsible for contacting the other committee members to plan for the quantity and type of refreshments needed, and to organize individual responsibilities.

Requests for PTO serving committee assistance at special events are to be submitted to the August meeting of the PTO Planning Committee.

Occasional Event Committees

These committees are formed for non-recurring events; including but not limited to retirements and showers.

Financial guidelines for faculty-related occasional events:

  1. Retirement or leaving:

    Gift—$10 per year of service; minimum/maximum $20/$250, paid from the PTO treasury

  2. Shower:

    Gift—none to be purchased from the PTO treasury
    Reception—up to $20 toward refreshments

PTO Finance Committee

The PTO Finance Committee is a standing committee, the purpose and scope of which are as follows:

  1. Guide and coordinate all fundraising and major fund distribution activities for the PTO.
  2. Enhance efficiency of PTO meetings by allowing the majority of the discussions on fundraising matters to be handled outside of the regular PTO meetings. This will allow more time during the meetings for more constructive and pertinent content.
  3. Be the initial point of contact for the PTO body to bring up proposals for new fund raisers as well as proposals for what these funds should be spent on. The committee will be responsible for evaluating these proposals and presenting to the PTO body those proposals that they feel should be acted on.

This committee should consist of the following: PTO treasurer, one pastor, one ILS teacher and up to three additional members from the PTO body.

It is expected that Finance Committee members will serve on this board for a minimum of one year.

All new fund raisers must have the final approval of the Board of Education.

This will be a permanent (standing) committee until further action is taken by the PTO body or Executive Board.

Ad Hoc Committees

These committees are formed as needed and as approved by the PTO. The number of members, the purpose, and the terms of such committees shall be specified in the establishing motions for such committees.

Changes to the Guidelines

  1. Guidelines should reflect current procedure. Guidelines may therefore be changed by a simple majority of those attending a meeting.
  2. Changes to the Guidelines are subject to approval of the Board of Education.

Notes

Immanuel School > PTO